Volunteers, stations, clients, monthly hours, stipends, budget and the PPR — in one place that's simple enough your coordinator will actually use it.
There is no dashboard to study. When you sign in you see the four things a program does every month, who's done, and a button for each. When the list is checked off, you're done.
Built around how programs actually run and what AmeriCorps actually asks for — not a generic volunteer database with the words swapped out.
Photo, contact, station, status, emergency contact — and every required document with its issue and expiry date. The file tells you what's missing.
Stations with their agreements (MOUs) and renewal dates. Clients by first name and last initial, matched to the companions who visit them.
A sheet per volunteer per month, quarter-hour rounding, training, leave and holiday hours, meals and miles. Draft → sent → approved → paid.
Rates locked per run. CSV for payroll, printable statements per volunteer, paid-history that an auditor can follow.
Your approved budget by AmeriCorps line, every expense marked federal or match, what's left in each line, and an FFR worksheet export.
Who we serve (age, gender, race, ethnicity, veterans, income), hours by station, paperwork due. Print or export to a spreadsheet.
Drop in a photo or PDF, pick the document type, set the expiry. Dashed boxes are the required documents not on file yet. Expired and expiring items show up on Home before anyone has to ask.
After hours are approved, run stipends for the month. Each volunteer's service, training, leave and holiday hours are totaled at the stipend rate, with mileage and meals added. Rates lock at the time of the run so a later rate change never rewrites history.
Three reports cover what AmeriCorps asks about: who you serve, hours by station, and paperwork due. Each one prints clean or exports to a spreadsheet. Everything else — stipend history, rosters, the training calendar — is one click further down.
Most Senior Companion programs run on a spreadsheet and a filing cabinet because the software they were handed was built for someone else. CompanionTracker is built for the coordinator with a stack of timesheets on a Friday afternoon.
Screens use everyday language, with the official AmeriCorps term shown small beside it. A "What these words mean" page explains every one.
Coordinators see Home, Volunteers, Stations & Clients and Hours. Directors also get Stipends, Budget and Reports. Rarely-used settings stay out of the way under Advanced.
The first time someone signs in, a tour walks them through each real screen and what to do on it. They can replay it any time.
No per-seat charges, no tiers, nothing to count. Priced so a small program can say yes without a budget amendment.
No. Volunteers keep doing what they do now — turning in hours to the office. Your coordinator enters them, usually in under a minute per volunteer. Only program staff have logins.
Each program's data is isolated in its own secure space, documents are stored privately and only served to signed-in staff of your program, and everything travels encrypted. Your data is yours — export it to a spreadsheet any time.
Add your stations, then your volunteers with just the basics — name, phone, birthdate, station. Everything else can be filled in later from each volunteer's page. Most programs are entering hours the same afternoon. If you have a volunteer list in a spreadsheet, we'll help you import it.
The "Who we serve" report gives you the counts and percentages the Project Progress Report asks for, by grant year. The Budget page tracks federal and match spending by AmeriCorps budget line and exports a Federal Financial Report worksheet.
Every document has its issue and expiry date and the file itself. Hours go draft → sent → approved → paid with who approved and when. Stipend runs lock the rates they were paid at. Printable statements and lists are a click away.
Yes — open the live demo. It's a fictional program with 24 volunteers and three months of hours. Click around; nothing you do there is saved anywhere.
Tell us about your program and we'll set it up and send you your login — usually the same business day.